• Accounts Payable Manager

    Job Locations US-FL-Jacksonville
    Posted Date 2 weeks ago(2 weeks ago)
    Job ID
    # of Openings
    Employee Type
    FT - Regular Full-Time
    Position Level
    Mid-Senior level
  • Overview

    Responsible for all activities in the accounts payable function. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy. Familiar with a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals.


    • Manages AP. Includes, Vendor Relations, and the AP disbursement group which handles all check disbursements, 1099 and tax related matters for ERP system

    • Manages accounting functions including maintenance of general ledger, accounts payable, and project accounting; ensures accuracy and timeliness.

    • Develops, implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.

    • Manages monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.

    • Provides accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs.

    • Acts as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes.

    • Selects and hires associates for the Accounts Payable team. Trains and evaluates associates to enhance their performance, development, and work product.

    • Prepares and recommends AP operating and personnel budgets for approval. Monitors spending for adherence to budget, recommends variances as necessary.

    • Trains and evaluates accounts payable staff to enhance their performance, development and work product. Address performance issues and makes recommendations for personnel actions.

    • Motivate and rewards associates within allocated budgets and company guidelines.

    • Benchmark and assess the efficiency and effectiveness of the current process to streamline workflow; develop, implement, and communicate process improvements and internal control.

    • Perform payment runs; analyzing and verifying outstanding invoices to ensure proper payment and adherence to Sarbanes-Oxley requirements.

    • Ensures that all financial deadlines regarding accounts payable are met for month-end, quarter-end and year-end financial closings, including supporting requests from internal and external audit functions.

    • Ensure key metrics are gathered and reported.

    • Delegate tasks across the entire A/P team and ensure expectations so that the team achieves a quality outcome, this includes determining deadlines and recognizing and adjusting based on for inequities or high achievement.

    • Maintain consistency of adherence to accounts payable policies and goals, establish and communicate standard operating procedures for accounts payable team to follow, monitor and analyze specific accounts payable operations, such as: invoice research and follow-up; problem documentation; and standardization of input.

    • Will supervise a team of five (8) to ten (10) associates


    • Three (3) to Five (5) years of accounting experience

    • Demonstrated leadership experience in developing teams and processes

    • Bachelor’s degree in Accounting, Finance, or Business Administration preferred

    • Experience working with generally accepted accounting principles and accounting software

    • Must have large ERP AP system experience, as well as 1099 filing experience

    • Strong personal computer and business solutions software skills

    • Strong interpersonal skills for interacting with accountants, clients, and upper management

    • Good communication skills for communicating with support personnel and management

    • Strong analytical and problem solving skills

    • Good planning and organizational skills to balance and prioritize work



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